V A C A N C Y    A N N O U N C E M E N T

INTERNATIONAL CENTER FOR AGRICULTURAL RESEARCH IN THE DRY AREAS
P.O. Box 5466, Aleppo, Syria
Phone: (963-21) 2213433, 2213477, 2225112, 2225012
Fax: (963-21) 2213490, 2225105;
E-mail: ICARDA-JOBS@CGIAR.ORG
Website: www.icarda.org
Senior Secretary and Administrative Assistant
The Project Development and Grants Management Unit
Aleppo, Syria
The Project Development and Grants Management Unit (PDGMU) have an immediate vacancy for the position of Senior Secretary and Administrative Assistant (GS5 – GS7 category) at ICARDA’s headquarters in Aleppo.

JOB REQUIREMENTS
The following will be the duties and responsibilities of the Senior Secretary and Administrative Assistant reporting directly to the Head of PDGMU:
•
 Providing general secretarial and administrative support for the PDGM Unit, e.g. photocopying, use of appropriate ICARDA administrative forms, staff leave records, travel arrangements, follow-up action on various issues
•
 Implementing record keeping and filing for PDGMU
•
 Assisting in maintaining PDGMU databases as required, e.g. “pipeline projects”, operational projects, project reports etc.
•
 Managing routine correspondence
•
 Providing executive assistant support to the Head of PDGMU including managing diary, travel and correspondence, handling enquiries, preparation of meeting minutes etc
•
 Translating/ proofreading and word-processing of correspondence and other documents (Arabic and English)
•
 Assisting in maintaining inventory of agreements
•
 Ordering office supplies and maintaining stock supplies
•
 Any other duties assigned by the Head of PDGMU.

QUALIFICATIONS AND EXPERIENCE
•
 Bachelor’s degree in a relevant field
•
 Six years of experience as a secretary including as a personal or executive assistant
•
 Specialized training courses in computers and software in English/Arabic including standard office software (including Microsoft Office suite) and some experience with web-site management
•
 Excellent written and verbal communication skills in English and Arabic
•
 Excellent interpersonal skills and the ability to work in teams
•
 Ability work effectively under pressure
•
 Experience in working with minimal supervision
•
 Excellent organizational skills


TERMS OF EMPLOYMENT
The initial period of employment will be three years, renewable based on performance. Starting salary will depend on relevant qualifications and experience. ICARDA provides 20 days annual leave, a savings scheme, and medical/life insurance.

APPLICATION PROCEDURE
Qualified applicants are invited to apply (send curriculum vitae or use ICARDA employment application form (Click here for form in MS Word format or PDF format) quotingGS/0627/09, to:
  Human Resources Department,
ICARDA, P.O. Box 5466, Aleppo, Syria
Telephone: (963-21) 2213477, 2225112, or 2225012
Fax: (963-21) 2213490, 2225105, or 5744622
E-mail: ICARDA-JOBS@CGIAR.ORG
 
APPLICATION DEADLINE: Applications must be received by 21 January 2010
 

Posted on 13 December 2009
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