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Each participating organization operates and uses a local system configured to meet institutional requirements for knowledge and information management. Available information is placed on an institutional repository that is automatically harvested and consolidated in a union catalogue hosted on a single server. 

The information is structured and bibliographic, and mostly created by libraries or information centers within participating institutions. Partner support and capacity strengthening is a key component of RAIN-WANA: trainings demonstrate system features, automatic data transfer between local servers and the gateway server, and templates used for publications and other types of material - including audio, video, pamphlets and case studies.

Continuous monitoring and evaluation assesses partner progress against agreed work plans and ensures that individual repositories are filled and used in partner countries. Outreach activities target potential new partners who are well placed to benefit from the system.